Online Reading vs PDF: How to Export a Searchable Report (and Email It to Yourself)

If you’ve ever tried to “save” a long report by taking screenshots, you already know the pain:

• it’s slow,
• it’s hard to organize,
• and the result is often not searchable.

That’s why a good report system supports:

1. Online reading (fast navigation, links, clean layout)
2. Searchable PDF export (durable, printable, easy to revisit)
3. Email delivery (so you don’t lose it)

Why screenshot PDFs are a bad idea

Screenshot PDFs are usually image-based:

• search doesn’t work,
• selecting text doesn’t work,
• file sizes can become huge,
• print quality can be inconsistent.

A proper PDF preserves the text structure and makes long-term use possible.

When to use online reading

Online reading is best when you want:

• quick navigation,
• jumping between sections,
• clicking related links,
• scanning patterns and rails.

When to use the PDF

Use the PDF when you want:

• printing and annotation,
• long-term storage,
• searching for specific ideas (“guardrails,” “experiments,” “feedback cadence”),
• sharing with a mentor or coach (with your consent).

Email delivery: the “don’t lose it” option

Even if you download a PDF, files get buried.

Email delivery helps you:

• keep a durable copy,
• retrieve it easily later,
• access it across devices.

Want to understand what’s inside the report before exporting it?

• What’s Inside a Talent Insight Report?

Ready to generate your report?

• Start the assessment: Start Assessment